Accurate & Compliant Payroll Services

Streamline your Florida Payroll Process

Streamline your Florida payroll tasks with our comprehensive payroll and HR platform, enhanced by unparalleled client support designed for the unique business environment throughout the Sunshine State, from Miami to Tallahassee. We ensure adherence to Florida-specific guidelines, precise processing, and on-schedule payments, simplifying payroll management in Florida.

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Smooth & Reliable Transition

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Efficient Payroll Processing

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Built-In Compliance

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Knowledgeable & Trustworthy Tax Filing

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Data Security & Safeguards

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Experience Painless Payroll Setup

Smooth & Reliable Transition for Florida Businesses

  • Our pay rules engine is versatile enough to handle any scenario, making it easy to accommodate the unique payroll requirements of your Florida business, whether you’re in tech, tourism, or agriculture.

  • Keep your general ledger precise with seamless integrations into your existing accounting software, ensuring every dollar is accounted for accurately in your financial reports.

  • We streamline the integration with 401(k) and other retirement providers, simplifying the setup for your employees’ future savings.
  • Our built-in test environments allow you to trial run your payroll setup, ensuring everything is perfect before going live, offering peace of mind and reliability.

  • Whether your business operates across multiple states or holds several Employer Identification Numbers (EINs), our system is equipped to manage and report with ease, catering to the dynamic nature of Florida businesses.

Increase Accuracy, Save Time, and Minimize Risk

Efficient Payroll Processing for Florida’s Dynamic Market

  • With a single database system and one record per employee, information stays updated continuously, eliminating discrepancies and ensuring accuracy across the board.
  • Benefit from immediate calculations and a correction delta process, allowing for effortless recalculations whenever edits are made, keeping payroll processing smooth and efficient.
  • Our payroll preparation checklist and quick links provide a clear path through payroll tasks, saving you time and reducing the chance of errors.

  • Stay ahead of changes with automated updates to government forms, ensuring your payroll remains compliant with the latest regulations, crucial for Florida businesses navigating local and federal laws.

  • Manage wage garnishments with ease using our built-in payroll garnishment deduction wizard.

  • For businesses preferring physical checks, our onsite check printing option allows you to print checks directly from your Florida office, offering flexibility and immediacy to your payroll distribution.

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Stay on Top of the Latest Regulations and Requirements

Built-In for Florida Businesses

  • Our system proactively delivers automated updates to pay, time, and HR rules, ensuring your business is always in step with the latest standards, crucial for maintaining compliance in Florida’s diverse business environment.

  • Navigate the complexities of the Affordable Care Act (ACA) with tools designed to streamline the collection of employee hours, automate policy enforcement, and monitor essential metrics, making ACA compliance effortless for your business.
  • Stay informed with alerts that notify you when regulatory standards are not being met, reducing the risk of noncompliance, and enhancing your ability to manage your ACA strategy efficiently.
  • Use our versatile rules engine to customize rules to ensure regional and local employment regulations are being adhered to, and receive proactive notifications when they’re not.
  • Benefit from anywhere, any time access that gives your people the power to manage compliance on the go with self-service access available on their mobile devices.

  • Benefit from a pay-as-you-go workers’ compensation model that maximizes cash flow and minimizes the risk of year-end audit surprises, a feature especially valuable for Florida businesses looking to maintain financial stability while ensuring compliance.

Work with People Who Know What They’re Doing

Trustworthy Tax Filing for Florida Businesses

  • Experience the peace of mind that comes from working with dedicated payroll and tax professionals who are committed to the success of your Florida business, providing reliable support whenever you need it.

  • Our team is skilled in filing taxes across all states and jurisdictions, ensuring your business remains compliant no matter where your employees are located, crucial for Florida businesses with a national footprint.

  • Simplify multi-state employee taxation with automated reciprocity tax withholding, reducing administrative burdens and ensuring accurate tax calculations for employees working across state lines.
  • Receive essential support in obtaining state and local tax identification numbers and ensuring their validity, a critical step in maintaining compliance and avoiding penalties.
  • Utilize cutting-edge geospatial intelligence to accurately determine the appropriate local tax jurisdiction based on your employees’ home and work addresses, automatically populating W-4 forms and streamlining the tax filing process.
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Protect the integrity and confidentiality of your data

Data Security & Safeguards for Your Florida Business

  • Tailor access with role-based controls, ensuring only authorized staff can view sensitive data.
  • Receive instant notifications for key payroll system activities, enhancing security oversight.
  • Enjoy secure, unlimited storage for all your payroll records, always available when needed.
  • Enhance data protection with in-product multi-factor authentication, guarding against unauthorized access.
  • Rely on a SOC 1, Type 2 audited partner for top-tier data management and security standards.
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Additional Features & Functionality

  • AI-powered payroll alerts
  • Direct deposit, pay cards and earned-wage access integration
  • Position control with automated pay calculations
  • Weighted average overtime calculations
  • Year-end and quarter-end checklists
  • Consolidated reporting
  • Change history and audit reporting
  • Automated reciprocity tax withholding
  • Multiple payroll processing
  • Push, email, or SMS notifications
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Explore Your Payroll Capabilities with Inova HCM

Your Questions answered

Frequently Asked Questions

Florida is unique in that it does not impose a state income tax on individuals, which simplifies the payroll process for businesses. However, Florida employers are still required to withhold federal income taxes and pay state unemployment taxes through the Florida Department of Revenue. The state unemployment tax rates vary based on the employer’s experience rating and the overall health of the Florida Unemployment Compensation Trust Fund.

Florida’s minimum wage is subject to annual adjustments based on the Consumer Price Index. As of 2024, it may differ from the federal minimum wage, requiring employers to comply with the higher wage rate. Payroll systems must be updated accordingly to ensure all employees are paid at least the state-mandated minimum wage. Employers also need to account for tipped employees, ensuring their total earnings meet or exceed the minimum wage when tips are included.

Yes, our payroll system is specifically designed to support industries with high volumes of seasonal employment, such as Florida’s robust tourism sector. It offers flexible scheduling, variable pay rates, and the ability to easily manage employee profiles for seasonal adjustments, ensuring efficient and accurate payroll processing throughout the seasonal peaks and troughs.

When onboarding new employees in Florida, employers must ensure the completion of federal documentation, including Form I-9 for employment eligibility verification and Form W-4 for federal tax withholding. While there is no state income tax form, accurate entry of personal details and banking information into the payroll system is crucial for efficient processing and compliance with federal regulations.

Our payroll service is adaptable to manage various types of paid leave, including sick and vacation time, in accordance with Florida’s regulations or an employer’s internal policies. The system allows employers to customize accrual rates, track usage, and ensure that employees’ leave benefits are managed accurately and compliantly.

Should there be a payroll audit or dispute, our service offers Florida businesses extensive support, including detailed payroll records, access to historical data, and expert consultancy. We assist in navigating federal regulations and any applicable local ordinances, providing the necessary support to ensure compliance and minimize disruptions to business operations.