Accurate & Compliant Payroll Services

Streamline your Illinois Payroll Process

Enhance your Illinois payroll processes with our all-in-one payroll and HR platform, backed by exceptional client support designed for the varied business environment throughout the Prairie State, from Chicago to Springfield. We ensure adherence to Illinois-specific regulations, precise execution, and prompt payments, simplifying payroll management in Illinois.

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Smooth & Reliable Transition

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Efficient Payroll Processing

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Built-In Compliance

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Knowledgeable & Trustworthy Tax Filing

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Data Security & Safeguards

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Experience Painless Payroll Setup

Smooth & Reliable Transition for Illinois Businesses

  • Our pay rules engine is versatile enough to handle any scenario, making it easy to accommodate the unique payroll requirements of your Illinois business, whether you’re in tech, tourism, or agriculture.

  • Keep your general ledger precise with seamless integrations into your existing accounting software, ensuring every dollar is accounted for accurately in your financial reports.

  • We streamline the integration with 401(k) and other retirement providers, simplifying the setup for your employees’ future savings.
  • Our built-in test environments allow you to trial run your payroll setup, ensuring everything is perfect before going live, offering peace of mind and reliability.

  • Whether your business operates across multiple states or holds several Employer Identification Numbers (EINs), our system is equipped to manage and report with ease, catering to the dynamic nature of Illinois businesses.

Increase Accuracy, Save Time, and Minimize Risk

Efficient Payroll Processing for Illinois’s Dynamic Market

  • With a single database system and one record per employee, information stays updated continuously, eliminating discrepancies and ensuring accuracy across the board.
  • Benefit from immediate calculations and a correction delta process, allowing for effortless recalculations whenever edits are made, keeping payroll processing smooth and efficient.
  • Our payroll preparation checklist and quick links provide a clear path through payroll tasks, saving you time and reducing the chance of errors.

  • Stay ahead of changes with automated updates to government forms, ensuring your payroll remains compliant with the latest regulations, crucial for Illinois businesses navigating local and federal laws.

  • Manage wage garnishments with ease using our built-in payroll garnishment deduction wizard.

  • For businesses preferring physical checks, our onsite check printing option allows you to print checks directly from your Illinois office, offering flexibility and immediacy to your payroll distribution.

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Stay on Top of the Latest Regulations and Requirements

Built-In for Illinois Businesses

  • Our system proactively delivers automated updates to pay, time, and HR rules, ensuring your business is always in step with the latest standards, crucial for maintaining compliance in Illinois’s diverse business environment.

  • Navigate the complexities of the Affordable Care Act (ACA) with tools designed to streamline the collection of employee hours, automate policy enforcement, and monitor essential metrics, making ACA compliance effortless for your business.
  • Stay informed with alerts that notify you when regulatory standards are not being met, reducing the risk of noncompliance, and enhancing your ability to manage your ACA strategy efficiently.
  • Use our versatile rules engine to customize rules to ensure regional and local employment regulations are being adhered to, and receive proactive notifications when they’re not.
  • Benefit from anywhere, any time access that gives your people the power to manage compliance on the go with self-service access available on their mobile devices.

  • Benefit from a pay-as-you-go workers’ compensation model that maximizes cash flow and minimizes the risk of year-end audit surprises, a feature especially valuable for Illinois businesses looking to maintain financial stability while ensuring compliance.

Work with People Who Know What They’re Doing

Trustworthy Tax Filing for Illinois Businesses

  • Experience the peace of mind that comes from working with dedicated payroll and tax professionals who are committed to the success of your Illinois business, providing reliable support whenever you need it.

  • Our team is skilled in filing taxes across all states and jurisdictions, ensuring your business remains compliant no matter where your employees are located, crucial for Illinois businesses with a national footprint.

  • Simplify multi-state employee taxation with automated reciprocity tax withholding, reducing administrative burdens and ensuring accurate tax calculations for employees working across state lines.
  • Receive essential support in obtaining state and local tax identification numbers and ensuring their validity, a critical step in maintaining compliance and avoiding penalties.
  • Utilize cutting-edge geospatial intelligence to accurately determine the appropriate local tax jurisdiction based on your employees’ home and work addresses, automatically populating W-4 forms and streamlining the tax filing process.
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Protect the integrity and confidentiality of your data

Data Security & Safeguards for Your Illinois Business

  • Tailor access with role-based controls, ensuring only authorized staff can view sensitive data.
  • Receive instant notifications for key payroll system activities, enhancing security oversight.
  • Enjoy secure, unlimited storage for all your payroll records, always available when needed.
  • Enhance data protection with in-product multi-factor authentication, guarding against unauthorized access.
  • Rely on a SOC 1, Type 2 audited partner for top-tier data management and security standards.
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Additional Features & Functionality

  • AI-powered payroll alerts
  • Direct deposit, pay cards and earned-wage access integration
  • Position control with automated pay calculations
  • Weighted average overtime calculations
  • Year-end and quarter-end checklists
  • Consolidated reporting
  • Change history and audit reporting
  • Automated reciprocity tax withholding
  • Multiple payroll processing
  • Push, email, or SMS notifications
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Explore Your Payroll Capabilities with Inova HCM

Your Questions answered

Frequently Asked Questions

Illinois businesses are required to withhold state income taxes from employees’ wages, following the rates provided by the Illinois Department of Revenue. This involves registering with the state and submitting the withheld taxes according to state guidelines. Additionally, employers must contribute to the Illinois Unemployment Insurance Fund, with rates based on their employment history and the fund’s financial health, as determined by the Illinois Department of Employment Security.

Illinois has scheduled increases in the minimum wage, with plans to reach $15.00 per hour by 2025. Employers must stay informed of these changes to ensure compliance, adjusting their payroll systems annually to meet the current minimum wage. This includes ensuring that tipped employees’ total earnings comply with the minimum wage requirements after accounting for tips.

Yes, our payroll system is designed to handle the complexities of Illinois’ diverse workforce, including the specific needs of service and manufacturing sectors predominant in areas like Chicago. It provides capabilities for managing various employment types, shift differentials, and union-specific requirements, ensuring accurate and compliant payroll processing.

Onboarding new employees in Illinois involves collecting a completed IL-W-4 form for state tax withholding and ensuring the completion of Form I-9 for employment eligibility. Employers must accurately enter this information, along with the employee’s personal and banking details, into the payroll system to facilitate proper tax withholding and payroll processing.

Our service is equipped to accommodate Illinois-specific regulations, including local ordinances like the Chicago Paid Sick Leave Ordinance. The system allows employers to configure accrual rates, track leave usage, and ensure compliance with local and state leave policies, providing a seamless management experience.

In the event of state payroll audits or compliance inquiries, our service provides Illinois businesses with extensive support, including detailed payroll documentation, access to historical payroll data, and expert guidance. We assist businesses in navigating the specifics of Illinois payroll compliance, offering representation and support to resolve any issues efficiently and minimize potential disruptions.