Accurate & Compliant Payroll Services

Streamline your New York Payroll Process

Enhance your New York payroll operations with our all-encompassing payroll and HR platform, bolstered by unparalleled client service designed for the multifaceted business environment throughout the Empire State, from New York City to Buffalo. We ensure adherence to New York’s unique regulatory requirements, precise payroll execution, and prompt payments, streamlining payroll processes in New York.

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Smooth & Reliable Transition

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Efficient Payroll Processing

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Built-In Compliance

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Knowledgeable & Trustworthy Tax Filing

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Data Security & Safeguards

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Experience Painless Payroll Setup

Smooth & Reliable Transition for New York Businesses

  • Our pay rules engine is versatile enough to handle any scenario, making it easy to accommodate the unique payroll requirements of your New York business, whether you’re in tech, tourism, or agriculture.

  • Keep your general ledger precise with seamless integrations into your existing accounting software, ensuring every dollar is accounted for accurately in your financial reports.

  • We streamline the integration with 401(k) and other retirement providers, simplifying the setup for your employees’ future savings.
  • Our built-in test environments allow you to trial run your payroll setup, ensuring everything is perfect before going live, offering peace of mind and reliability.
  • Whether your business operates across multiple states or holds several Employer Identification Numbers (EINs), our system is equipped to manage and report with ease, catering to the dynamic nature of New York businesses.
Increase Accuracy, Save Time, and Minimize Risk

Efficient Payroll Processing for New York’s Dynamic Market

  • With a single database system and one record per employee, information stays updated continuously, eliminating discrepancies and ensuring accuracy across the board.
  • Benefit from immediate calculations and a correction delta process, allowing for effortless recalculations whenever edits are made, keeping payroll processing smooth and efficient.
  • Our payroll preparation checklist and quick links provide a clear path through payroll tasks, saving you time and reducing the chance of errors.
  • Stay ahead of changes with automated updates to government forms, ensuring your payroll remains compliant with the latest regulations, crucial for New York businesses navigating local and federal laws.
  • Manage wage garnishments with ease using our built-in payroll garnishment deduction wizard.
  • For businesses preferring physical checks, our onsite check printing option allows you to print checks directly from your New York office, offering flexibility and immediacy to your payroll distribution.
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Stay on Top of the Latest Regulations and Requirements

Built-In for New York Businesses

  • Our system proactively delivers automated updates to pay, time, and HR rules, ensuring your business is always in step with the latest standards, crucial for maintaining compliance in New York’s diverse business environment.

  • Navigate the complexities of the Affordable Care Act (ACA) with tools designed to streamline the collection of employee hours, automate policy enforcement, and monitor essential metrics, making ACA compliance effortless for your business.
  • Stay informed with alerts that notify you when regulatory standards are not being met, reducing the risk of noncompliance, and enhancing your ability to manage your ACA strategy efficiently.
  • Use our versatile rules engine to customize rules to ensure regional and local employment regulations are being adhered to, and receive proactive notifications when they’re not.
  • Benefit from anywhere, any time access that gives your people the power to manage compliance on the go with self-service access available on their mobile devices.

  • Benefit from a pay-as-you-go workers’ compensation model that maximizes cash flow and minimizes the risk of year-end audit surprises, a feature especially valuable for New York businesses looking to maintain financial stability while ensuring compliance.

Work with People Who Know What They’re Doing

Trustworthy Tax Filing for New York Businesses

  • Experience the peace of mind that comes from working with dedicated payroll and tax professionals who are committed to the success of your New York business, providing reliable support whenever you need it.

  • Our team is skilled in filing taxes across all states and jurisdictions, ensuring your business remains compliant no matter where your employees are located, crucial for New York businesses with a national footprint.

  • Simplify multi-state employee taxation with automated reciprocity tax withholding, reducing administrative burdens and ensuring accurate tax calculations for employees working across state lines.
  • Receive essential support in obtaining state and local tax identification numbers and ensuring their validity, a critical step in maintaining compliance and avoiding penalties.
  • Utilize cutting-edge geospatial intelligence to accurately determine the appropriate local tax jurisdiction based on your employees’ home and work addresses, automatically populating W-4 forms and streamlining the tax filing process.
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Protect the integrity and confidentiality of your data

Data Security & Safeguards for Your New York Business

  • Tailor access with role-based controls, ensuring only authorized staff can view sensitive data.
  • Receive instant notifications for key payroll system activities, enhancing security oversight.
  • Enjoy secure, unlimited storage for all your payroll records, always available when needed.
  • Enhance data protection with in-product multi-factor authentication, guarding against unauthorized access.
  • Rely on a SOC 1, Type 2 audited partner for top-tier data management and security standards.
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Additional Features & Functionality

  • AI-powered payroll alerts
  • Direct deposit, pay cards and earned-wage access integration
  • Position control with automated pay calculations
  • Weighted average overtime calculations
  • Year-end and quarter-end checklists
  • Consolidated reporting
  • Change history and audit reporting
  • Automated reciprocity tax withholding
  • Multiple payroll processing
  • Push, email, or SMS notifications
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Watch This Quick Overview Video

Explore Your Payroll Capabilities with Inova HCM

Your Questions answered

Frequently Asked Questions

New York businesses must navigate state-specific payroll tax obligations, including withholding state income taxes as dictated by employees’ NY IT-2104 forms. Employers are also required to contribute to the New York State Unemployment Insurance Fund, with rates that vary based on their claims history and the fund’s solvency.

New York’s minimum wage varies by region and employer size, with annual increases until it reaches $15.00 per hour statewide. Businesses must regularly adjust their payroll systems to comply with these regional minimum wage rates, ensuring all employees are compensated according to the latest standards, including necessary adjustments for tipped employees.

Absolutely. Our payroll system is designed with the flexibility to support New York’s diverse employment landscape, including traditional, gig, and freelance workers. It offers customizable features to handle various employment types, contract lengths, and payment schedules, ensuring accurate and compliant payroll management.

When integrating new hires in New York, employers must collect a completed NY IT-2104 form for state income tax withholding and ensure the employee has completed Form I-9 for employment eligibility verification. Accurate entry of personal details and banking information into the payroll system is also essential to ensure compliance and efficient payroll processing.

Our payroll service is fully equipped to manage New York’s complex labor laws, including tracking and administering Paid Family Leave and accruing Sick Leave according to state mandates. The system automatically updates leave balances and allows for seamless leave management, ensuring businesses comply with New York State’s labor regulations.

In the face of payroll complexities or state audits, our service provides New York businesses with extensive support, including detailed payroll documentation, historical payroll access, and professional consultancy. We help navigate the intricacies of New York State’s payroll regulations and offer robust support during audits to ensure seamless compliance and minimize business interruption.