Accurate & Compliant Payroll Services

Streamline your Virginia Payroll Process

Enhance your Virginia payroll operations with our comprehensive payroll and HR solution, designed to meet the unique needs of businesses in the Old Dominion State, from Richmond to Virginia Beach. Our service ensures compliance with Virginia-specific regulations, offering accurate payroll processing and timely payments to streamline your payroll management in Virginia.

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Smooth & Reliable Transition

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Efficient Payroll Processing

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Built-In Compliance

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Knowledgeable & Trustworthy Tax Filing

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Data Security & Safeguards

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Experience Painless Payroll Setup

Smooth & Reliable Transition for Virginia Businesses

  • Our pay rules engine is versatile enough to handle any scenario, making it easy to accommodate the unique payroll requirements of your Virginia business, whether you’re in tech, tourism, or agriculture.

  • Keep your general ledger precise with seamless integrations into your existing accounting software, ensuring every dollar is accounted for accurately in your financial reports.

  • We streamline the integration with 401(k) and other retirement providers, simplifying the setup for your employees’ future savings.
  • Our built-in test environments allow you to trial run your payroll setup, ensuring everything is perfect before going live, offering peace of mind and reliability.
  • Whether your business operates across multiple states or holds several Employer Identification Numbers (EINs), our system is equipped to manage and report with ease, catering to the dynamic nature of Virginia’s businesses.
Increase Accuracy, Save Time, and Minimize Risk

Efficient Payroll Processing for Virginia’s Dynamic Market

  • With a single database system and one record per employee, information stays updated continuously, eliminating discrepancies and ensuring accuracy across the board.
  • Benefit from immediate calculations and a correction delta process, allowing for effortless recalculations whenever edits are made, keeping payroll processing smooth and efficient.
  • Our payroll preparation checklist and quick links provide a clear path through payroll tasks, saving you time and reducing the chance of errors.

  • Stay ahead of changes with automated updates to government forms, ensuring your payroll remains compliant with the latest regulations, crucial for Virginia businesses navigating local and federal laws.

  • Manage wage garnishments with ease using our built-in payroll garnishment deduction wizard.

  • For businesses preferring physical checks, our onsite check printing option allows you to print checks directly from your Virginia office, offering flexibility and immediacy to your payroll distribution.

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Stay on Top of the Latest Regulations and Requirements

Built-In for Virginia Businesses

  • Our system proactively delivers automated updates to pay, time, and HR rules, ensuring your business is always in step with the latest standards, crucial for maintaining compliance in Virginia’s diverse business environment.

  • Navigate the complexities of the Affordable Care Act (ACA) with tools designed to streamline the collection of employee hours, automate policy enforcement, and monitor essential metrics, making ACA compliance effortless for your business.
  • Stay informed with alerts that notify you when regulatory standards are not being met, reducing the risk of noncompliance, and enhancing your ability to manage your ACA strategy efficiently.
  • Use our versatile rules engine to customize rules to ensure regional and local employment regulations are being adhered to, and receive proactive notifications when they’re not.

  • Benefit from a pay-as-you-go workers’ compensation model that maximizes cash flow and minimizes the risk of year-end audit surprises, a feature especially valuable for Virginia businesses looking to maintain financial stability while ensuring compliance.

  • Benefit from anywhere, any time access that gives your people the power to manage compliance on the go with self-service access available on their mobile devices.
Work with People Who Know What They’re Doing

Trustworthy Tax Filing for Virginia Businesses

  • Experience the peace of mind that comes from working with dedicated payroll and tax professionals who are committed to the success of your Virginia business, providing reliable support whenever you need it.

  • Our team is skilled in filing taxes across all states and jurisdictions, ensuring your business remains compliant no matter where your employees are located, crucial for Virginia businesses with a national footprint.

  • Simplify multi-state employee taxation with automated reciprocity tax withholding, reducing administrative burdens and ensuring accurate tax calculations for employees working across state lines.
  • Receive essential support in obtaining state and local tax identification numbers and ensuring their validity, a critical step in maintaining compliance and avoiding penalties.
  • Utilize cutting-edge geospatial intelligence to accurately determine the appropriate local tax jurisdiction based on your employees’ home and work addresses, automatically populating W-4 forms and streamlining the tax filing process.
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Protect the integrity and confidentiality of your data

Data Security & Safeguards for Your Virginia Business

  • Tailor access with role-based controls, ensuring only authorized staff can view sensitive data.
  • Receive instant notifications for key payroll system activities, enhancing security oversight.
  • Enjoy secure, unlimited storage for all your payroll records, always available when needed.
  • Enhance data protection with in-product multi-factor authentication, guarding against unauthorized access.
  • Rely on a SOC 1, Type 2 audited partner for top-tier data management and security standards.
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Additional Features & Functionality

  • AI-powered payroll alerts
  • Direct deposit, pay cards and earned-wage access integration
  • Position control with automated pay calculations
  • Weighted average overtime calculations
  • Year-end and quarter-end checklists
  • Consolidated reporting
  • Change history and audit reporting
  • Automated reciprocity tax withholding
  • Multiple payroll processing
  • Push, email, or SMS notifications
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Explore Your Payroll Capabilities with Inova HCM

Your Questions answered

Frequently Asked Questions

Virginia’s income tax system has rates ranging from 2% to 5.75%, based on income brackets. There are no local city payroll taxes in Virginia. The state’s unemployment insurance tax varies from 0.11% to 6.21%, with new employers typically paying a rate of 2.73%​​.

Virginia’s minimum wage is set at $12 per hour, higher than the federal minimum wage. The state does not have a separate rate for tipped employees, so they must be paid at least the full state minimum wage rate​​.

Employers in Virginia are required to process payroll and remit withholdings at intervals that depend on the amount of tax collected, including monthly, quarterly, and semi-weekly schedules. Unemployment taxes are due by the last day of the month following each quarter​​.

Payroll taxes in Virginia can be submitted online through the Virginia Department of Taxation’s portal, by electronic funds transfer (EFT), or by mailing physical checks or forms. The online platform is streamlined for accuracy and convenience, and EFT is recommended for larger transactions​​.

While specific details on workers’ compensation insurance were not covered in the sources, generally, Virginia employers are required to carry workers’ compensation insurance if they have two or more employees. This insurance provides benefits to employees who suffer job-related injuries or illnesses.