Accurate & Compliant Payroll Services

Streamline your Arizona Payroll Process

Take the pain out of your Arizona payroll process with our unified payroll and HR platform and exceptional client support tailored for the diverse business landscape across the Grand Canyon State, from Phoenix to Tucson. We ensure compliance, accuracy, and on-time payments, making payroll seamless in Arizona.

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of workers will begin a new job search after two paycheck errors
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Smooth & Reliable Transition

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Efficient Payroll Processing

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Built-In Compliance

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Knowledgeable & Trustworthy Tax Filing

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Data Security & Safeguards

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Experience Painless Payroll Setup

Smooth & Reliable Transition for Arizona Businesses

  • Our pay rules engine is versatile enough to handle any scenario, making it easy to accommodate the unique payroll requirements of your Arizona business, whether you’re in tech, tourism, or agriculture.
  • Keep your general ledger precise with seamless integrations into your existing accounting software, ensuring every dollar is accounted for accurately in your financial reports.
  • We streamline the integration with 401(k) and other retirement providers, simplifying the setup for your employees’ future savings.
  • Our built-in test environments allow you to trial run your payroll setup, ensuring everything is perfect before going live, offering peace of mind and reliability.
  • Whether your business operates across multiple states or holds several Employer Identification Numbers (EINs), our system is equipped to manage and report with ease, catering to the dynamic nature of Arizona’s businesses.
Increase Accuracy, Save Time, and Minimize Risk

Efficient Payroll Processing for Arizona’s Dynamic Market

  • With a single database system and one record per employee, information stays updated continuously, eliminating discrepancies and ensuring accuracy across the board.
  • Benefit from immediate calculations and a correction delta process, allowing for effortless recalculations whenever edits are made, keeping payroll processing smooth and efficient.
  • Our payroll preparation checklist and quick links provide a clear path through payroll tasks, saving you time and reducing the chance of errors.
  • Stay ahead of changes with automated updates to government forms, ensuring your payroll remains compliant with the latest regulations, crucial for Arizona businesses navigating local and federal laws.
  • Manage wage garnishments with ease using our built-in payroll garnishment deduction wizard.
  • For businesses preferring physical checks, our onsite check printing option allows you to print checks directly from your Arizona office, offering flexibility and immediacy to your payroll distribution.
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Stay on Top of the Latest Regulations and Requirements

Built-In for Arizona Businesses

  • Our system proactively delivers automated updates to pay, time, and HR rules, ensuring your business is always in step with the latest standards, crucial for maintaining compliance in Arizona’s diverse business environment.
  • Navigate the complexities of the Affordable Care Act (ACA) with tools designed to streamline the collection of employee hours, automate policy enforcement, and monitor essential metrics, making ACA compliance effortless for your business.
  • Stay informed with alerts that notify you when regulatory standards are not being met, reducing the risk of noncompliance, and enhancing your ability to manage your ACA strategy efficiently.
  • Use our versatile rules engine to customize rules to ensure regional and local employment regulations are being adhered to, and receive proactive notifications when they’re not.
  • Benefit from anywhere, any time access that gives your people the power to manage compliance on the go with self-service access available on their mobile devices.
  • Benefit from a pay-as-you-go workers’ compensation model that maximizes cash flow and minimizes the risk of year-end audit surprises, a feature especially valuable for Arizona businesses looking to maintain financial stability while ensuring compliance.
Work with People Who Know What They’re Doing

Trustworthy Tax Filing for Arizona Businesses

  • Experience the peace of mind that comes from working with dedicated payroll and tax professionals who are committed to the success of your Arizona business, providing reliable support whenever you need it.
  • Our team is skilled in filing taxes across all states and jurisdictions, ensuring your business remains compliant no matter where your employees are located, crucial for Arizona businesses with a national footprint.
  • Simplify multi-state employee taxation with automated reciprocity tax withholding, reducing administrative burdens and ensuring accurate tax calculations for employees working across state lines.
  • Receive essential support in obtaining state and local tax identification numbers and ensuring their validity, a critical step in maintaining compliance and avoiding penalties.
  • Utilize cutting-edge geospatial intelligence to accurately determine the appropriate local tax jurisdiction based on your employees’ home and work addresses, automatically populating W-4 forms and streamlining the tax filing process.
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Protect the integrity and confidentiality of your data

Data Security & Safeguards for Your Arizona Business

  • Tailor access with role-based controls, ensuring only authorized staff can view sensitive data.
  • Receive instant notifications for key payroll system activities, enhancing security oversight.
  • Enjoy secure, unlimited storage for all your payroll records, always available when needed.
  • Enhance data protection with in-product multi-factor authentication, guarding against unauthorized access.
  • Rely on a SOC 1, Type 2 audited partner for top-tier data management and security standards.
Our top 10

Additional Features & Functionality

  • AI-powered payroll alerts
  • Direct deposit, pay cards and earned-wage access integration
  • Position control with automated pay calculations
  • Weighted average overtime calculations
  • Year-end and quarter-end checklists
  • Consolidated reporting
  • Change history and audit reporting
  • Automated reciprocity tax withholding
  • Multiple payroll processing
  • Push, email, or SMS notifications
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Watch This Quick Overview Video

Explore Your Payroll Capabilities with Inova HCM

Your Questions answered

Frequently Asked Questions

Arizona businesses must comply with state income tax withholding requirements, which involve registering with the Arizona Department of Revenue and withholding taxes based on employees’ A-4 forms. Employers also need to pay state unemployment taxes to the Arizona Department of Economic Security, with rates varying based on the employer’s history and the state’s unemployment trust fund’s status.

The minimum wage in Arizona is adjusted annually based on inflation. As of 2024, the minimum wage is $14.35 per hour. Employers must update their payroll systems each year to reflect the current rate, ensuring all employees are paid at least the minimum wage, which includes making adjustments for tipped employees if their tips plus the tipped minimum wage do not meet the standard minimum wage.

Yes, our payroll system is designed to accommodate the variable hours and contractual arrangements common with seasonal workers. It allows for flexible scheduling, varying pay rates, and easy activation or deactivation of employee profiles based on seasonal employment patterns, ensuring accurate payroll processing for these workers.

To set up new employees in Arizona, employers need to collect a completed Form A-4 for state tax withholding purposes and ensure the employee completes Form I-9 for employment eligibility verification. These forms, along with personal and payment information, should be entered into the payroll system to ensure accurate tax withholding and compliance with employment laws.

Our payroll service tracks the accrual of paid sick leave for employees at the rate of one hour for every 30 hours worked, in compliance with the Arizona Fair Wages and Healthy Families Act. The system automatically updates sick leave balances, allows employees to use sick leave as accrued, and provides reports for employers to monitor usage and compliance.

In the event of a dispute or audit, our service provides comprehensive support including access to detailed payroll records, historical data, and expert assistance. We offer guidance on resolving disputes in accordance with Arizona labor laws and can provide representation or support during audits to ensure compliance and minimize disruptions to your business.