Managing business expenses can be a headache for employees and admins alike. —especially when dealing with outdated spreadsheets, misplaced receipts, and slow reimbursement processes. That’s why we’re excited to introduce Inova Expense Tracking, a new solution now available as part of Inova Payroll’s fully-unified payroll, HR and benefits platform.
With travel, remote work, and financial compliance requirements constantly evolving, companies need a more efficient way to handle expenses. Inova Expense Tracking delivers exactly that, providing a user-friendly, automated system to take the hassle out of expense reporting and approval.
What You Can Expect from Inova Expense Tracking
Expense tracking is about maintaining accurate records, managing budgets effectively, and ensuring compliance with tax laws. Many businesses still rely on manual processes and spreadsheets, which are time-consuming, prone to errors, and lack real-time visibility.
With Inova Expense Tracking, those challenges have become a thing of the past. Employees can submit expenses effortlessly using a mobile-friendly platform, while managers can review and approve submissions in real-time.
Because it’s built into Inova’s single-database payroll, HR, and benefits platform, processes like reimbursements and reporting are faster and more accurate. And with everything in one place, there’s no need to juggle disconnected systems or re-enter data.
How Businesses Benefit from Modern Expense Tracking
Modern expense tracking isn’t just about saving time (though it definitely does that). Inova Expense Tracking helps you:
- Reduce errors and ensure compliance with company policies thanks to automated approval workflows
- Save time by automating expense tracking to eliminate manual data entry and free your team up for more strategic work.
- Improve compliance with audit trails and policy enforcement
- Support smarter budgeting with real-time financial data that helps your business monitor spending trends and find opportunities to save money.
- Keep employees happy with a smooth, intuitive process for submitting expenses and faster reimbursements.
What Sets Inova’s Expense Tracking Apart?
Inova Expense Tracking isn’t just another expense management tool. It’s designed to provide a smarter, more streamlined experience for your entire team by combining ease of use with the flexibility and control businesses need to manage expenses efficiently.
Some standout benefits of Inova Expense Tracking include:
- Unified Platform – Built into Inova single-database platform, so all your HR, payroll, and finance functions work together seamlessly.
- Customizable Workflows – Tailor approval processes to match your internal policies and org chart.
- Mobile-Friendly Design – Submit expenses, snap receipts, and approve requests from any device.
- Automated Approvals – Smart workflows route expenses to the right approver, speeding up reimbursement cycles.
- Real-Time Reporting – Access detailed financial insights that help businesses track and control spending.
- Scalability – Whether you’re a small business or a growing mid-sized company, Inova Expense Tracking is built to scale with you.
Key Features of Inova Expense Tracking
Designed with both employees and administrators in mind, Inova Expense Tracking includes powerful features that simplify every step of the expense process—from submission to approval to reporting:
- Digital Receipt Upload – Employees can attach receipts directly to expense reports from any device.
- Instant Notifications – Managers receive real-time alerts for pending approvals, keeping processes moving.
- Expense Categorization – Automate the breakout of expense types to your general ledger.
- Effective Dated Mileage Tracking – Automatically apply the correct mileage reimbursement rate based on the date the expense was incurred.
- Multi-Currency Support – Handle international expenses with accurate exchange rates.
- Detailed Audit Trails – Ensure transparency and accountability with complete tracking.
- Compliance and Security –Built-in audit trails and fraud detection ensure data integrity and regulatory compliance.
Make Expense Management Easier—for Everyone
We’re proud to offer Inova Expense Tracking as a part of our fully-unified payroll, HR, and benefits platform. With this powerful tool, you can reduce manual work, gain better control over spending, and deliver a smoother experience for your team—no matter where or how they work.
Whether you’re looking to improve compliance, speed up reimbursements, or just make expense reporting less of a hassle, Inova Expense Tracking can help.
Ready to simplify your expense management? Let’s talk.
