The U.S. Equal Employment Opportunity Commission (EEOC) is opening the EEO-1 Component 1 data collection for 2023 data on Tuesday, April 30, 2024. The deadline to file is Tuesday, June 4, 2024.
Employers might find themselves experiencing demographic data déjà vu as the deadline for filing the EEO-1 Component 1 Report for 2022 was just three months ago, on December 5, 2023.
Delays in opening the 2022 data collection process until the fall of 2023 have led to a rapid succession of the 2022 and 2023 reporting deadlines for employers.
What is the EEO-1 Component 1 Report?
The EEO-1 Component 1 Report is a mandatory annual data collection by the EEOC. It requires certain employers (based on number of employees and/or federal contract activities) to submit data about the demographic makeup of their workforce.
The purpose of this report is to track employment patterns by sex and race/ethnicity across different job categories. This data helps the EEOC enforce equal employment opportunity laws and identify potential discrimination in the workplace. This data helps the EEOC enforce equal employment opportunity laws and identify potential discrimination in the workplace.
Who is Required to File an EEO-1 Component 1 Report?
According to the EEOC criteria, the EEO-1 Component Report is required for:
- Private sector companies with 100 or more employees,
- Private sector employers with less than 100 employees but are part of a single enterprise with a total of 100 or more employees combined between entities
- Private sector employers with federal government contracts and 50 or more employees meeting certain criteria
Local referral unions, state and local governments, and public elementary and secondary school systems and districts are not subject to EEO-1 Component 1 reporting. Instead, these entities are required to submit their demographic data through other EEO data collection channels administered by the EEOC, such as the EEO-3 (Local Union Report), EE0-4 (State and Local Government Report), and EEO-5 (Elementary-Secondary Staff Information Report).
How do Employers Determine if They’re Required to File?
According to EEOC guidelines, employers determine their workforce size for reporting purposes by selecting a single pay period in the fourth quarter (i.e., October 1 – December 31) of the reporting year (“workforce snapshot period”). If an employer meets the 100-employee threshold at any time during the October 1 – December 31 period, it may not select a workforce snapshot period during which it falls below the threshold.
Workforce demographic data must include all full-time and part-time employees employed during the selected pay period.
What Information is Required in the EEO-1 Component 1 Report?
Employers that are required to file an EEO-1 Component 1 Report must submit workforce demographic data that includes information on:
- Number of employees sorted by 10 job categories
- Race/ethnicity
- Gender
How do Employers File Their Report?
Employers must file their information through the EEO-1 Component 1 Online Filing System (OFS) either through manual data entry or data file upload. The 2023 EEO1-Component 1 Data File Upload Specifications includes information for employers to ensure their 2023 data file is accurately processed by the online filing system.
The EEOC will begin accepting EEO-1 Component 1 reporting on Tuesday, April 30, 2023. The deadline to file the 2023 EEO-1 Component 1 Report is Tuesday, June 4, 2024. Additional information on EEO-1 Component 1 reporting can be found here.
