Accurate & Compliant Payroll Services

Streamline your Pennsylvania Payroll Process

Optimize your Pennsylvania payroll operations with our integrated payroll and HR platform, supported by unmatched client service tailored for the diverse business landscape across the Keystone State, from Philadelphia to Pittsburgh. We guarantee compliance with state-specific regulations, accurate processing, and timely disbursements, making payroll effortless in Pennsylvania.

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Smooth & Reliable Transition

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Efficient Payroll Processing

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Built-In Compliance

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Knowledgeable & Trustworthy Tax Filing

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Data Security & Safeguards

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Experience Painless Payroll Setup

Smooth & Reliable Transition for Pennsylvania Businesses

  • Our pay rules engine is versatile enough to handle any scenario, making it easy to accommodate the unique payroll requirements of your Pennsylvania business, whether you’re in tech, tourism, or agriculture.

  • Keep your general ledger precise with seamless integrations into your existing accounting software, ensuring every dollar is accounted for accurately in your financial reports.

  • We streamline the integration with 401(k) and other retirement providers, simplifying the setup for your employees’ future savings.
  • Our built-in test environments allow you to trial run your payroll setup, ensuring everything is perfect before going live, offering peace of mind and reliability.

  • Whether your business operates across multiple states or holds several Employer Identification Numbers (EINs), our system is equipped to manage and report with ease, catering to the dynamic nature of Pennsylvania businesses.

Increase Accuracy, Save Time, and Minimize Risk

Efficient Payroll Processing for Pennsylvania’s Dynamic Market

  • With a single database system and one record per employee, information stays updated continuously, eliminating discrepancies and ensuring accuracy across the board.
  • Benefit from immediate calculations and a correction delta process, allowing for effortless recalculations whenever edits are made, keeping payroll processing smooth and efficient.
  • Our payroll preparation checklist and quick links provide a clear path through payroll tasks, saving you time and reducing the chance of errors.

  • Stay ahead of changes with automated updates to government forms, ensuring your payroll remains compliant with the latest regulations, crucial for Pennsylvania businesses navigating local and federal laws.

  • Manage wage garnishments with ease using our built-in payroll garnishment deduction wizard.

  • For businesses preferring physical checks, our onsite check printing option allows you to print checks directly from your Pennsylvania office, offering flexibility and immediacy to your payroll distribution.

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Stay on Top of the Latest Regulations and Requirements

Built-In for Pennsylvania Businesses

  • Our system proactively delivers automated updates to pay, time, and HR rules, ensuring your business is always in step with the latest standards, crucial for maintaining compliance in Pennsylvania’s diverse business environment.

  • Navigate the complexities of the Affordable Care Act (ACA) with tools designed to streamline the collection of employee hours, automate policy enforcement, and monitor essential metrics, making ACA compliance effortless for your business.
  • Stay informed with alerts that notify you when regulatory standards are not being met, reducing the risk of noncompliance, and enhancing your ability to manage your ACA strategy efficiently.
  • Use our versatile rules engine to customize rules to ensure regional and local employment regulations are being adhered to, and receive proactive notifications when they’re not.
  • Benefit from anywhere, any time access that gives your people the power to manage compliance on the go with self-service access available on their mobile devices.

  • Benefit from a pay-as-you-go workers’ compensation model that maximizes cash flow and minimizes the risk of year-end audit surprises, a feature especially valuable for Pennsylvania businesses looking to maintain financial stability while ensuring compliance.

Work with People Who Know What They’re Doing

Trustworthy Tax Filing for Pennsylvania Businesses

  • Experience the peace of mind that comes from working with dedicated payroll and tax professionals who are committed to the success of your Pennsylvania business, providing reliable support whenever you need it.

  • Our team is skilled in filing taxes across all states and jurisdictions, ensuring your business remains compliant no matter where your employees are located, crucial for Pennsylvania businesses with a national footprint.

  • Simplify multi-state employee taxation with automated reciprocity tax withholding, reducing administrative burdens and ensuring accurate tax calculations for employees working across state lines.
  • Receive essential support in obtaining state and local tax identification numbers and ensuring their validity, a critical step in maintaining compliance and avoiding penalties.
  • Utilize cutting-edge geospatial intelligence to accurately determine the appropriate local tax jurisdiction based on your employees’ home and work addresses, automatically populating W-4 forms and streamlining the tax filing process.
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Protect the integrity and confidentiality of your data

Data Security & Safeguards for Your Pennsylvania Business

  • Tailor access with role-based controls, ensuring only authorized staff can view sensitive data.
  • Receive instant notifications for key payroll system activities, enhancing security oversight.
  • Enjoy secure, unlimited storage for all your payroll records, always available when needed.
  • Enhance data protection with in-product multi-factor authentication, guarding against unauthorized access.
  • Rely on a SOC 1, Type 2 audited partner for top-tier data management and security standards.
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Additional Features & Functionality

  • AI-powered payroll alerts
  • Direct deposit, pay cards and earned-wage access integration
  • Position control with automated pay calculations
  • Weighted average overtime calculations
  • Year-end and quarter-end checklists
  • Consolidated reporting
  • Change history and audit reporting
  • Automated reciprocity tax withholding
  • Multiple payroll processing
  • Push, email, or SMS notifications
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Explore Your Payroll Capabilities with Inova HCM

Your Questions answered

Frequently Asked Questions

Pennsylvania businesses are required to withhold state income tax from their employees’ wages according to the rates specified by the Pennsylvania Department of Revenue. The current state income tax rate is a flat percentage of gross taxable wages. Additionally, employers need to pay unemployment taxes to the Pennsylvania Department of Labor & Industry. The unemployment tax rates depend on the employer’s experience rating and the condition of the Pennsylvania Unemployment Compensation Fund.

The minimum wage in Pennsylvania aligns with the federal minimum wage, which is $7.25 per hour. Employers must ensure their payroll systems are updated to comply with this rate for all non-exempt employees. Pennsylvania law also specifies payment regulations for tipped employees, who must earn the minimum wage when tips are included, requiring adjustments in payroll processing if necessary.

Yes, our payroll system is specifically designed to manage the flexible requirements of seasonal workers in sectors such as tourism and agriculture, which are significant in Pennsylvania. The system supports variable scheduling, different pay rates, and the simple management of employee profiles according to the seasonality of their employment, ensuring accurate and compliant payroll processing.

To onboard new employees in Pennsylvania, employers must collect a completed Form PA-W4 for state income tax withholding and ensure compliance with federal requirements by having new hires complete Form I-9 for employment eligibility verification. These forms, along with the employee’s personal and payment information, must be accurately entered into the payroll system for proper tax withholding and adherence to employment laws.

Our payroll service is equipped to comply with Pennsylvania’s labor laws, automatically calculating overtime pay at 1.5 times the regular rate for hours worked over 40 in a week. While Pennsylvania does not have a statewide paid sick leave law, our system can accommodate any sick leave policies enacted by employers or required by local ordinances, ensuring accurate tracking and compliance.

In the event of a payroll dispute or audit, our service provides Pennsylvania businesses with comprehensive support, including access to detailed payroll records, historical payroll data, and expert guidance. We assist in resolving disputes in accordance with Pennsylvania labor laws and provide support during audits to ensure full compliance and minimize any potential disruptions to your business.