Accurate & Compliant Payroll Services

Streamline your California Payroll Process

Simplify your California payroll operations with our all-inclusive payroll and HR platform, supported by unmatched client service tailored for the diverse business landscape across the Golden State, from Los Angeles to San Francisco. We guarantee compliance with stringent regulations, accurate processing, and timely disbursements, making payroll effortless in California.

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Smooth & Reliable Transition

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Efficient Payroll Processing

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Built-In Compliance

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Knowledgeable & Trustworthy Tax Filing

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Data Security & Safeguards

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Experience Painless Payroll Setup

Smooth & Reliable Transition for California Businesses

  • Our pay rules engine is versatile enough to handle any scenario, making it easy to accommodate the unique payroll requirements of your California business, whether you’re in tech, tourism, or agriculture.

  • Keep your general ledger precise with seamless integrations into your existing accounting software, ensuring every dollar is accounted for accurately in your financial reports.

  • We streamline the integration with 401(k) and other retirement providers, simplifying the setup for your employees’ future savings.
  • Our built-in test environments allow you to trial run your payroll setup, ensuring everything is perfect before going live, offering peace of mind and reliability.
  • Whether your business operates across multiple states or holds several Employer Identification Numbers (EINs), our system is equipped to manage and report with ease, catering to the dynamic nature of California businesses.
Increase Accuracy, Save Time, and Minimize Risk

Efficient Payroll Processing for California’s Dynamic Market

  • With a single database system and one record per employee, information stays updated continuously, eliminating discrepancies and ensuring accuracy across the board.
  • Benefit from immediate calculations and a correction delta process, allowing for effortless recalculations whenever edits are made, keeping payroll processing smooth and efficient.
  • Our payroll preparation checklist and quick links provide a clear path through payroll tasks, saving you time and reducing the chance of errors.
  • Stay ahead of changes with automated updates to government forms, ensuring your payroll remains compliant with the latest regulations, crucial for California businesses navigating local and federal laws.
  • Manage wage garnishments with ease using our built-in payroll garnishment deduction wizard.
  • For businesses preferring physical checks, our onsite check printing option allows you to print checks directly from your California office, offering flexibility and immediacy to your payroll distribution.
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Stay on Top of the Latest Regulations and Requirements

Built-In for California Businesses

  • Our system proactively delivers automated updates to pay, time, and HR rules, ensuring your business is always in step with the latest standards, crucial for maintaining compliance in California’s diverse business environment.

  • Navigate the complexities of the Affordable Care Act (ACA) with tools designed to streamline the collection of employee hours, automate policy enforcement, and monitor essential metrics, making ACA compliance effortless for your business.
  • Stay informed with alerts that notify you when regulatory standards are not being met, reducing the risk of noncompliance, and enhancing your ability to manage your ACA strategy efficiently.
  • Use our versatile rules engine to customize rules to ensure regional and local employment regulations are being adhered to, and receive proactive notifications when they’re not.
  • Benefit from anywhere, any time access that gives your people the power to manage compliance on the go with self-service access available on their mobile devices.
  • Benefit from a pay-as-you-go workers’ compensation model that maximizes cash flow and minimizes the risk of year-end audit surprises, a feature especially valuable for California businesses looking to maintain financial stability while ensuring compliance.

Work with People Who Know What They’re Doing

Trustworthy Tax Filing for California Businesses

  • Experience the peace of mind that comes from working with dedicated payroll and tax professionals who are committed to the success of your California business, providing reliable support whenever you need it.
  • Our team is skilled in filing taxes across all states and jurisdictions, ensuring your business remains compliant no matter where your employees are located, crucial for California businesses with a national footprint.

  • Simplify multi-state employee taxation with automated reciprocity tax withholding, reducing administrative burdens and ensuring accurate tax calculations for employees working across state lines.
  • Receive essential support in obtaining state and local tax identification numbers and ensuring their validity, a critical step in maintaining compliance and avoiding penalties.
  • Utilize cutting-edge geospatial intelligence to accurately determine the appropriate local tax jurisdiction based on your employees’ home and work addresses, automatically populating W-4 forms and streamlining the tax filing process.
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Protect the integrity and confidentiality of your data

Data Security & Safeguards for Your California Business

  • Tailor access with role-based controls, ensuring only authorized staff can view sensitive data.
  • Receive instant notifications for key payroll system activities, enhancing security oversight.
  • Enjoy secure, unlimited storage for all your payroll records, always available when needed.
  • Enhance data protection with in-product multi-factor authentication, guarding against unauthorized access.
  • Rely on a SOC 1, Type 2 audited partner for top-tier data management and security standards.
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Additional Features & Functionality

  • AI-powered payroll alerts
  • Direct deposit, pay cards and earned-wage access integration
  • Position control with automated pay calculations
  • Weighted average overtime calculations
  • Year-end and quarter-end checklists
  • Consolidated reporting
  • Change history and audit reporting
  • Automated reciprocity tax withholding
  • Multiple payroll processing
  • Push, email, or SMS notifications
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Watch This Quick Overview Video

Explore Your Payroll Capabilities with Inova HCM

Your Questions answered

Frequently Asked Questions

California businesses are required to comply with several state payroll tax obligations, including withholding state income taxes based on employees’ Form DE-4 or federal W-4. Employers must also contribute to state disability insurance (SDI), unemployment insurance (UI), and employment training tax (ETT). These contributions and withholdings are managed through the California Employment Development Department (EDD).
California’s minimum wage is subject to annual increases. As of January 1, 2023, the minimum wage for employers with 26 or more employees is $15.50 per hour. Employers with 25 or fewer employees also have a minimum wage of $15.50 per hour. Payroll systems must be updated to reflect these rates, ensuring compliance. For tipped employees, California law requires that they be paid the full minimum wage before tips.

Yes, our payroll system is versatile and robust, designed to support the diverse work arrangements found in California’s dynamic economy, from tech startups to agriculture. It offers customizable scheduling, multiple pay rate options, and comprehensive contract employee management, ensuring accurate payroll for every type of worker.

In California, new employees must complete Form I-9 for employment eligibility and either Form W-4 or the state-specific Form DE-4 for tax withholdings. Employers should also collect personal identification and payment information to ensure accurate payroll processing and compliance with state labor laws.
Our payroll service is tailored to adhere to California’s stringent labor regulations, including tracking overtime pay at 1.5 times the regular rate for hours worked over 8 in a day or 40 in a week, and double time for hours worked over 12 in a day. The system also manages mandated break times and accrues paid sick leave at a minimum rate of 1 hour per 30 hours worked, with provisions for carryover.
Should a dispute or audit arise, our service offers extensive support to California businesses through detailed payroll records, historical data access, and expert consultation. We guide businesses through dispute resolution in line with California labor laws and offer audit support to ensure compliance and mitigate any business interruptions.